ARTICLE I. NAME AND MISSION
Section 1. The name of this association shall be Lexington District One Educational Office Professionals; hereinafter referred to as LDOEOP.
Section 2. The mission of this association shall be to raise the standards of educational office professionals through education, recognition and networking.
Section 3. The address of this association shall be the office address of the current President, with the exception of all financial correspondence which shall be addressed to Lexington County School District One, Chief Financial Officer.
ARTICLE II. AFFILIATION
Section 1. The LDOEOP shall affiliate annually with the National Association of Educational Office Professionals and with the South Carolina Association of Educational Office Professionals by paying the annual affiliation dues.
ARTICLE III. MEETINGS
Section 1. There shall be a minimum of three quarterly meetings (Fall, Winter and Spring) each school year. The time and location of each meeting shall be decided by the Executive Board. Business may be transacted at any meeting.
Section 2. All business meetings of the association shall be conducted according to parliamentary procedures as set forth in Robert’s Rules of Order.
Section 3. Special meetings of the association may be called by the President with the approval of the Executive Board.
Section 4. Meetings of the Executive Board shall be called at the order of the President.
Section 5. The Executive Board will be responsible for meetings, agendas, sign-in sheets, facility locations and registration information.
ARTICLE IV. MEMBERSHIP
Section 1. Membership shall be of four classifications: Active, Retired, Honorary, and Associate.
Section 2. All non-exempt (hourly wage) employees engaged in any form of clerical or secretarial office work in Lexington County School District One shall be eligible for Active Membership in this association. Active members shall have the right to vote on all matters coming before the association, to make motions, to serve on committees and to hold office. Active membership privileges shall terminate upon withdrawal from employment in Lexington County School District One and/or upon non-payment of dues.
Section 3. Retired membership shall be reserved for non-exempt (hourly wage) employees formerly engaged in any form of clerical or secretarial office work in Lexington County School District One who have retired and are no longer actively employed in the workforce. Retired members shall have the right to vote on all matters coming before the association, to make motions and to serve on committees. Retired members may not hold office. Retired membership privileges shall terminate upon non-payment of dues.
Section 4. Honorary Membership may be bestowed upon persons by the Executive Board in recognition of outstanding service to the district. Honorary members shall be exempt from paying dues and shall have the same rights and privileges of Active members except those of voting and holding an elective office.
Section 5. All exempt (salaried, not hourly wage) employees engaged in any form of office work in Lexington County School District One shall be eligible for Associate Membership in this association. Associate members shall have the same rights and privileges of Active members except holding an elective office. Associate membership privileges shall terminate upon withdrawal from employment in Lexington County School District One and/or upon non-payment of dues.
ARTICLE V. DUES
Section 1. The annual dues for active, retired and associate members shall be recommended by the Executive Board and approved annually at the first business meeting of the year.
Section 2. All membership renewals shall be due and payable annually by September 30. Anyone not having paid membership dues by September 30 shall become an inactive member. Inactive members may rejoin at any time by paying the current membership dues.
ARTICLE VI. OFFICERS, QUALIFICATIONS AND TERMS OF OFFICE
Section 1. The Officers of this association shall be President, Vice President, Secretary and Treasurer.
Section 2. To qualify for nomination to an elective office, a nominee shall be an active member in good standing with LDOEOP.
Section 3. The President, Vice President, Secretary and Treasurer shall each be elected annually by the general membership for a term of one year. The Vice President shall be elected with the understanding that he/she shall become President upon completion of the current President’s term. Any officer may serve for a second term in the same position, but must be nominated and elected. No officer may serve on the Executive Board more than two consecutive terms in the same position.
Section 4. Officers shall be installed prior to and take office on the first day of July and continue in office until the end of June the following year.
ARTICLE VII. NOMINATIONS AND ELECTIONS
Section 1. The Nominating Committee shall present to the Executive Board no later than thirty days prior to the Spring meeting, a slate of candidates including at least one nomination for Vice President, Secretary, and Treasurer. The candidates must be declared eligible by the Membership Committee and must signify their willingness to run for office.
Section 2. A copy of the slate of candidates shall be made available to the members no later than ten days in advance of the elections. Additional candidates may be added to the roster up until forty-eight hours prior to the time of election.
ARTICLE VIII. VACANCY AND RESIGNATION OF OFFICE
Section 1. To fill a vacancy in the office of President, the Vice President shall assume the duties of the President for the unexpired term.
Section 2. Any other vacancies created at any time during the regular term of office shall be filled by election within thirty days after notification of vacancy.
ARTICLE IX. DUTIES OF EXECUTIVE BOARD AND OFFICERS
Section 1. The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, Immediate Past President (who shall serve in an advisory capacity), Parliamentarian, Webmaster, and standing Committee Chairmen. The Executive Board shall direct the program and formulate the policies of the association, appoint the chairman of the Nominating Committee, approve all expenditures, and perform other duties as may be imposed by the association.
Section 2. The President shall preside at all meetings of the LDOEOP and of the Executive Board, call all special meetings, serve as ex-officio member of all committees except the Nominating Committee, sign disbursements, be or become an actively paid member of the SCAEOP and the NAEOP in order to maintain LDOEOP’s affiliation with these associations, and perform other duties as may be assigned by the Executive Board.
Section 3. The Vice President shall serve as Membership Chairman maintaining an up-to-date record of members, sign disbursements, receive all applications for membership, serve as President in the absence of the President, and perform other duties as may be assigned by the Executive Board.
Section 4. The Secretary shall keep an accurate and permanent record of all meetings of the association and of the Executive Board, send all minutes of meetings to the President and each member of the Executive Board, have available at all meetings an up-to-date copy of the LDOEOP Bylaws along with such other materials as the Executive Board may direct, and perform other duties as may be assigned by the Executive Board.
Section 5. The Treasurer shall serve as Finance Committee Chairman and have custody of all association funds, prepare and initial disbursements only as authorized by the Executive Board either by specific action or by adoption of a budget, keep accurate financial records submitting monthly reports to the Executive Board, and perform other duties as may be assigned by the Executive Board.
ARTICLE X. COMMITTEES
Section 1. Standing Committees shall consist of 1) Bylaws, 2) Membership,
3) Nominating, 4) Finance, 5) Programs and Activities, 6) Publicity, 7) Office Professional of the Year, 8) Administrator of the Year, 9) Student Scholarship, 10) Historian, and 11) Professional Standards Program – PSP committee.
Section 2. Each committee, with the exception of the PSP Committee, shall consist of a minimum of three members from various attendance areas and/or various schools or departments. Members may volunteer or may be appointed by the Executive Board. The PSP Committee shall consist of a minimum of three current members who hold a CEOE certificate and/or are accepted into the Professional Standards Program.
Section 3. The chairmen of each committee shall be elected by the members of each committee or may be appointed by the Executive Board.
Section 4. Any committee recommendation must be approved by the Executive Board before final action may be taken.
Section 5. Special Committees of the association shall be established by the Executive Board.
ARTICLE XI. QUORUM
Section 1. A majority vote of all eligible members shall constitute a quorum for the transaction of official business at any regularly scheduled meeting or special meeting called by the President or Executive Board.
Section 2. A majority of the members of the Executive Board and/or Committee shall constitute a quorum for the transaction of business at any regularly scheduled meeting or special meeting called by the President or Executive Board.
ARTICLE XII. AUTHORITY TO BIND, COLLECTIONS AND EXPENDITURES
Section 1. No members of this organization shall contract for or incur any debt, enter into any agreement, or otherwise obligate this organization except by authorization of the Executive Board.
Section 2. All funds collected on behalf of LDOEOP shall be turned over to the Treasurer for immediate proper receipt and deposit.
Section 3. All expenditures shall be proposed by the Finance Committee to the Executive Board for approval.
ARTICLE XIII. AMENDMENTS TO BYLAWS
Section 1. These bylaws may be amended at any regular business meeting of the association by a two-thirds vote of all eligible members, or by a two-thirds electronic vote by all eligible members, provided the proposed amendment was presented in writing to the Executive Board for approval no later than thirty days in advance of the vote. Amendments must be submitted to the general membership by the Bylaw Committee Chairman no later than ten days in advance of the vote.
ARTICLE XIV: DISSOLUTION
Section 1: The LDOEOP may be dissolved with prior notice of intent to dissolve given to all members no later than fourteen days in advance of the vote.
Section 2: Approval of dissolution of the LDOEOP shall require the affirmative vote of at least two-thirds of all eligible members. In the event a meeting is held, there must be a quorum present.
Section 3: Upon dissolution of the organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to the Lexington County School District One Educational Foundation.
Original Bylaws adopted 1-9-03. Revised 5-12-05. Revised 4-10-07.
Revised 2-20-13. Revised 3-25-13. Revised 3-4-15. Revised 10-5-15.
Bylaws re-written 3-24-17.
Lexington District One Educational Office Professionals
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